Region 1 Minutes
Tuesday, December 12,
2006
Shanghai Red’s
Submitted by Sarah Izzo,
Secretary
Attendance:
AFC Rachel Barker
Bank of
Bryant & Stratton Jim Ayers, Luanne Brown, Bob
Kociecki, Carrie McCooey
& Cheryl Talty
Citibank Debi Mansour & Laura Worley
College Loan Corporation Vince Scalise
D’Youville Stephanie Atti,
Susan Barber, Melody McMillan, Lorraine Metz, Matt Metz, Carmita
Prelewicz, Sharon Ross & Judy Worth
EdAmerica Holly
Zaglaniczny
ECC Bernice Anson & Sarah
Izzo
SUNY Fredonia Amy Beers, Jeremy Corrente, Daniel Tramuta & Megan Zaffalon
HSBC Sherrie Sheppard
Key Bank Jerome Moss
M & T Bank Leigh Bove & Kathleen O’Connell
Nelnet Pierre
Alric & Ann Del Plato
NYSHESC Dawn Langdon, Jack Rafferty & Marc
Woolf
Olean Business Institute Valerie Goodwin
PNC Bank Patty Peterson
Sallie Mae Ithrene Cameron & Shane Rauh
Student Capital Corporation Katrina Delgrosso
& Dan Dunn
Student Loan Xpress Brian Levy
UB Brent
McEnroe, Annette Pyszczynski, Kevin Ryan & Amanda
Wirth
Welcome & Introductions (Kevin Ryan)
Thank you to all our
2006-2007 NYSFAAA Vendor Sponsors (please follow link below and sign in to the
NYSFAAA website members’ area to view list).
http://www.nysfaaa.org/docs/restricted/Members/sponsors/06-07AnnualSponsorship.pdf
Thank you to all members that brought toy
donations for Toys for Tots, we collected well over 100 individual toys,
stuffed animals and clothing items!
Treasurer’s Report (Brent McEnroe)
NYSFAAA Region 1 Meeting-Tuesday December 12, 2006
Shanghai Red’s Buffalo, New York
Balance as of 10/11/2006 Equals: $2,127.59
10/20/2006
Minus: Check#496 $58.24 Kevin Ryan (reimbursement mailing admissions workshop certificates).
Equals: $2,069.35
10/24/2006
Minus: Check#495 $91.00
Equals: $1,978.35
11/07/2006
Minus: Check Image Fee $2.00
Equals: $1,976.35
11/13/2006
Minus: Check#498 $304.80 Postmaster (Fall 2006 Early Awareness Mailing)
Equals: $1,671.55
11/15/2006
Minus: Check#497 $21.19 Stephanie Atti (Early Awareness Envelope Purchase)
Equals: $1,650.36
11/24/2006
Minus: Check#500 $158.00 Hallmark Management Service (Region
1
Equals: $1,492.36
11/27/2006
Minus: Check#499 $500.00 Shanghai Red’s (Deposit for Region 1 Holiday Meeting 12/12/2006)
Equals: $992.36
12/05/2006
Plus: Deposit $1,900.00 Revenue Share (
Equals: $2,892.36
Plus: Deposit $150.00 Member Fee for
Equals: $3,042.36
12/06/2006
Plus: Deposit $60.00 Member Fee for
Equals: $3,102.36
Plus: Deposit $120.00 Member Fee for
Equals: $3,222.36
12/07/2006
Minus: Check Image Fee $2.00
Equals: $3,220.36
Executive Council
Report (Janet McGrath)
Janet had sent copies of the Principals and
Procedures to Region 1 and asked for comments that they wanted me to bring back
to Executive Council. If anyone has any additional comments let me know
or please see me after the meeting to give them to me.
I read a letter from Nancy Toedecki,
Early Awareness, regarding A Special Thank You to Region 1 for all the
assistance they have given and the work they have done. Stephanie Atti is the representative working on this committee. Kevin
Ryan & Brent McEnroe were mentioned for their significant
contributions. We will be discussing Kids to College program by Sallie Mae at the
next Executive Council meeting.
Executive Council Meeting will be held Dec. 14-15,
2006 in
Committee Updates
High School Counselor Workshop (Kathy Michalski)
REGION 1
REPORT FOR SCHOOL COUNSELOR WORKSHOPS
FIRST WORKSHOP HELD AT CLASSICS V ON 11/16/2006
We had 102 counselors in attendance at the Classics V. It was a half day workshop and I have attached the agenda. The counselors were very happy with the topics that we offered this year and the location. The evaluations were positive and several counselors suggested topics for next year.
SECOND
We had 46 counselors in attendance at St. Bonaventure. It also was a half day workshop and the agenda was the same as the Classics. The feedback from the counselors was good.
The hot topic this year was the ACG
and Smart Grant. The counselors had
plenty of questions and
Committee Members:
Warren Hoffmann –
Stephanie Kindzia –
Sandy Stevenson
Terry Adamczyk –
Elaine Szczepanski
–
Janet McGrath –
Without the assistance of our committee members and lender support, these workshops would not be possible. Thank you to all.
Submitted by,
Kathleen Michalski -
Brian Levy – Student Loan Xpress
Support Staff Workshop (Sarah Izzo) – Region I is seeking individuals interested in
chairing or co-chairing this annual event for 2007. Please contact Kevin Ryan if you are
interested. Past co-chairs will be
available to assist anyone interested in volunteering to head up this fun
event.
HESC Update (Jack Rafferty)
HESC Update-December 2006
Redesigned HESC Website
HESC recently created a web
environment with easier navigation, targeted content and quick links for students
and parents. Upgrades to the site include separate pages for students, college
and lender administrators and school counselors. Students and parents can also
use “hot buttons” to quickly apply for TAP to sign their e-MPN.
Default Management/Prevention Grant
HESC recently unveiled a new
default prevention grant initiative for
creative default prevention proposals at NYS colleges.
The grants, ranging from $2,500 to almost $50,000 per school, will be awarded
to selected colleges and universities for creative proposals designed to
identify risks that contribute to student loan delinquency and to develop and
implement new programs which have the best potential to significantly reduce
the dollar amount of defaulted loans.
To be eligible for
consideration, grant proposals must be submitted to HESC no later than Jan. 25,
2007. The awards are expected to be made by March 26.
HESC representatives will discuss details about the default prevention grant
during the ongoing statewide HESC Administrative Workshops. Locations and dates
of the workshops can be found at www.hesc.org.
For more information about the new grant, colleges are encouraged to visit
HESC’s website at www.hesc.org,
or contact Edward Gilbert at
(518) 473-3528, egilbert@hesc.org.
Loan Processing Updates
A new Web screen has been
added to transaction processing giving schools the ability to update a
student’s loan period begin and end dates and grade level. For more information
on this loan processing update including other enhancements, please review HESC
Financial Aid Services Bulletin 2006-015.
New TAP Reporting Requirements
NEW TAP CREDITS EARNED
REPORTING REQUIREMENT- October 10, 2006
As a reminder, a new state
law requires the president of the New York State Higher Education Services
Corp. (HESC) to prepare and submit an annual report on the Tuition Assistance
Program (TAP) to the governor and Legislature by February 2007.
The annual report will include statistics regarding TAP recipients, including
the number of:
-students receiving TAP in
each term;
-students who were granted
waivers by their institution;
-students decertified for not
meeting good academic standards;
-credits
earned by TAP recipients.
HESC collects most of the information needed for the annual report except the
number of “credits earned by TAP recipients.” HESC will collect this data from
each school.
Starting in December, HESC will provide each school with a file of their
undergraduate students certified for each term of the prior year. This new
outgoing TAP file, HE8501
Listing of Students who Receive TAP at a
Schools will be required to submit TAP credits earned to HESC using one of the
following three file format options:
HE8502
Credits Earned Reporting for Students Receiving TAP--Detail Reporting
(Incoming)
This file format will be used to report the number of
credits earned for each student by term and academic year.
HE8503
Credits Earned Reporting for All Students at a
This file format is for schools that wish to provide
all students to HESC and HESC will perform the data matching.
HE8504
Credits Earned Reporting For Students Receiving TAP-- Summary Reporting
(Incoming)
This file format will be used to report the total number of students who
received a certain number of credits by term and academic year.
(The City University of New York (CUNY) central administration will submit the
number of TAP credits earned by recipients for all students at CUNY schools).
Note: On Monday, December 11th, HESC will hold a TAP Webcast to discuss the new school procedure regarding the
reporting of TAP credits earned ( a copy of the HESC
TAP Webcast Announcement is attached below).
Questions regarding TAP questions, including the new TAP Reporting
Requirements, can be directed to HESC TAP Policy at 1-518-474-3552 or at tappolicy@hesc.
TAP Processing Schedule
The following schedule
includes the anticipated date of Rosters, Remittance Advisories, Accounting
Documents and Student Status Listing. If unable to meet the scheduled date of
any of the listed reports, we will send an e-mail update.
|
2006 December Processing
Schedule |
|
December 1st |
|
2006-07 Remittance
Advice/Accounting Documents |
|
2006-07 Student Status
Listing |
|
December 8th |
|
2006-07 Remittance Advice |
|
2006-07 Student Status
Listing |
|
December 13th |
|
2005-06 Remittance
Advice/Accounting Documents |
|
2005-06 Student Status
Listing |
|
December 15th |
|
2006-07 Remittance
Advice/Accounting Documents |
|
2006-07 Student Status
Listing |
|
December 19th |
|
2006-07 Roster (All Terms) |
|
December 22nd |
|
2006-07 Remittance Advice |
|
2006-07 Student Status
Listing |
|
December 27th |
|
2005-06 Remittance
Advice/Accounting Documents |
|
2005-06 Student Status Listing |
|
December 29th |
|
2005-06 Roster |
|
2006-07 Remittance
Advice/Accounting Documents |
|
2006-07 Student Status
Listing |
Files will be available for
retrieval the following morning. Payments will be mailed or electronically
transferred within three to five weeks of the date of the associated Roster or
Accounting Documents.
Consolidated Scholarship Rosters (SU8069) and Consolidated Scholarship RAs
(SU8071) are now available in On-demand on the dates listed above. These
documents are for scholarships such as: WTC Memorial, Robert C. Byrd
Scholarship, etc.
Information regarding these documents is available in FAS Bulletin 2006 - 010
and Appendix F of our Programs, Policies and Procedures manual. Reports will be
available for printing and viewing by visiting the
For assistance in obtaining a User ID and password contact HESC’s
Help Desk at 1-888-NYSHESC (1-888-697-4372).
_____________________________________________________________
HESC TAP Webcast
Announcement
(Sent 11/30/06 to all TAP
Eligible Colleges)
Dear Colleagues:
Please mark your calendar for HESC's TAP Webcast, which will be held on December 11th from 1pm (EST) to 1:30pm. The webcast will be held via "Sametime" web access. Limited conference call access will be available for those who cannot access "Sametime" or the web during the event. The webcast will focus on the new
TAP Reporting Provision that requires HESC to prepare and submit a statistical TAP Report to the Governor and NYS Legislature each calendar year, and the mechanism that HESC will use to collect the data from TAP participating colleges.
HESC encourages all school colleagues to participate using "Sametime" web access, since we will be unable to accept live questions from colleagues who participate via conference call. To enter the "Sametime" meeting, you must visit http://gator.hesc.com. The HESC TAP Web Cast will be listed under "New/Active Meeting".
Prior to the December 11th meeting, school colleagues are encouraged to review the "Sametime" navigation instructions, and test meeting tutorial information, which are attached below. Conference call dial-in instructions for those who will be unable to participate via "Sametime" is also attached below.
As a reminder, HESC will be reviewing the new TAP Reporting Requirements during the statewide HESC Administrative Workshops. Visit www.hesc.org for a list of workshop dates and locations.
Regards,
Patti Ronan Thompson
December 11th HESC TAP Web Cast
Conference Call Information for non-Sametime
Participants
For access to the conference, dial (518) 408-1500 (Capital District Area), or the toll-free number
(866) 266-3697 if outside the local calling area.
|
Date of Conference: |
December 11, 2006 |
|
Start Time of Conference: |
1:00pm (EST) |
|
End Time of Conference: Conferee Code: Conference Name: |
1:30pm 3161438 (followed by #) HESC TAP Reporting |
Legislative Forum Training
NYSFAAA is planning to
provide funding for 15 members statewide to participate on a mission to the
legislature. Region I is seeking
volunteers. Pierre Alric
spoke to the importance of this type of activity and emphasized that our
legislators attempt to meet with as many of their constituents as is
possible. It is important that NYSFAAA
have all constituencies covered when meeting with the NY State Assembly and
Senators. The training will help provide
bullet points for the volunteers to address with their legislators. NYSFAAA is willing to provide funding for the
training forum and accommodations. There
will be no out-of-pocket expenses for volunteers and members are strongly
encouraged to participate in this great experience.
Spring 2007 Region I Meetings
Ø
2/22/07
Ø
3/15/07
Ø
4/5/07
Ø
5/24/07
Ø
June TBA
College Goal Sunday
Medaille will be hosting
College Goal Sunday on February 11, 2007.
The event is designed to bring in disadvantaged students to complete the
FAFSA (preferably online). The day will
run from 9:00 AM to 5:00 PM. There will
space set aside for Orientation, access to a computer lab, and for one-on-one
counseling. Please contact Ambrose Price
at ambrose.m.price@citizensbank.com
for more information or to volunteer.
School, Lender, & Guarantor News
Debra Eddy announced that USA Funds is
hosting free web-cast trainings. A list
of web-casts is available at the USA Funds website.
Laura Worley reminded Region I members that
Webletter submissions must be made by 1/25/07.
SUNYFAP will be hosting a Financial Aid
Chat Night on December 13, 2006.
Leigh Bove
(M&T) asked if anyone knew the PMI color code for the 2007-2008 FAFSA, if
you know, please contact Leigh (formerly Fiorenzo) at
M&T Bank.
Warren Hoffman spoke briefly about Chanukah
and the history and observation of holidays in general.
Dan Hunter shared his traditional Christmas
message by reading the editorial that appeared in the September 21, 1897
edition of the
Please have a safe and
happy holiday season and thank you to everyone for your generous Toys for Tots
donations!
Next Meeting:
Thursday, February
22nd
Details to follow
in separate e-mail