Region 3 Regional Notes/Report

Notes/Report: DATE: November 16, 2005 - Region 3 meeting MVCC November 16, 2005 Region III meeting at Mohawk Valley Community College, Utica Present: Ken Kogut, Kevin Michaelsen, Tor Shekerjian, Holly Zaglanisy, Matt Malatesta, Sean View, Sheila Cooley, Catherine Minafri-Dapcic, Colleen Deady, Pat Johnson, Sean Rafferty, Vince Scalise, Kathy Flaherty, Gerald Christie, Rose Patterson, Annette Broski, Kacey Ricci, Nancy Reynolds, Nancy Teodecki, Abbey Linsner, Sharon Halpin, Sharon Karwowski Welcome Nancy began by thanking Annette for hosting the meeting. She shared the plaque that Region 3 received from the NYSFAAA Scholarship committee for donating $500 last year. The name of the family members who we honored was listed on the plaque. NYSFAAA Executive Council Report Reminders If you need any NYSFAAA letterhead or envelopes please let me know If you would like to use our conferencing capabilities for your NYSFAAA committee, please let me know There was an abbreviated Executive Council meeting held at the Long Island Conference. Karen Price Scott George submitted her resignation as 2nd Vice President. Maria Barlaam has been elected by the council to complete Karen’s remaining year. Maria has already contacted me in an effort to get some topics back on track. It is unclear if she will run for election / re-election. One of the areas that I am excited about deals with establishing a clearing house for trainers and training topics on the NYSFAAA web site. This idea originated in this region at a regional meeting. Earl Tretheway would like anyone offering training to funnel the event information to him as Communications Chair: consensus was to only post events that have “open” access to NYSFAAA members. As a region it would make sense that our Program Committee would be responsible for getting our training information to Earl or at the very least to me so I can get it to Earl. I have requested training money from the State Treasurer to help cover our Support Staff workshop. Treasury Report Abbey reported the treasury has $1,212.98. She just received the $1,000 training check from NYSFAAA and had not deposited it yet. She still had to pay the Craftsman for the Support Staff workshop. She expects the balance after all bills are paid to be around $1,200. She reminded us that we still have the $800 training grant available if we needed it for regional training this year. She said the State Treasurer had a meeting at the NYSFAAA conference for all regional treasurers. Some procedures need to be enforced or changed. Abbey told us when we hold an event that we charge for we need to provide her with a detailed report. This should include a Roster of the participants, how they paid (cash or check #). Expense reports need to be complete and signed by the Chair of that committee before being submitted to Abbey. She reminded us that we are Tax Exempt and she had the correct forms to be used for that. She was asked to endorse all checks “For deposit only and the account number”. Nancy asked Abbey to create a section on the Regional Treasurer’s responsibilities and procedures for the Region 3 Procedure manual. Sharon brought up that Executive Council is working on establishing the ability to use Credit Cards for payment. Holly recommended and several Lenders concurred that we should check into American Express and their services. State Update Gerry Christie gave the NYS HESC update. He said there is a HESC Workshop in Syracuse on December 9th at the Windham. You can register for the workshop at www.hesc.org. The training grants have been renewed for those schools that had them this year. Regional Business Committee reports: Support Staff Workshop Wednesday, October 26, 2005 Region 3 held its Support Staff Workshop at the Craftsman Inn in Fayetteville. Committee members included: Karen Blankenburg, Sheila Cooley, Jackie Darquea, Scott Lewis, Lorraine Mothershed, Gina Soliz, and Darcie Stephens. 50 Support Staff from the region registered. Ther registration fee per person was $10.00. Patti Carey of EdFund presented “Journey of Change” and Laura Mills-Lewis presented “Why can’t we all just get along” 90% of the evaluations collected rated the overall quality of the workshop to be “Good” to Excellent”. Guidance Counselor November 4, 2005 there was Guidance Counselors workshop held in Binghamton. 40 participants attended. It was discovered that day that there was a State Wide Guidance event in Rochester which may have accounted for the lower attendance. Last year 75 counselors attended. Evaluations were Good to Excellent. November 18, 2005 there is a Guidance Counselor workshop scheduled in Syracuse. Currently there are 140 participants registered. The number is up from last year. Some thought might be that the counselors that could not attend Binghamton are now coming to Syracuse. CAAN Annette reported that there are two Forms Workshops planned. LeMoyne is scheduled for January 7th and Mohawk Valley Community College is scheduled for January 14th. There will be the call-in TV show again-date to be announced. Eileen will be doing the media coverage and will be looking for “TV Stars”. If interested contact her. It was brought up that “Ask the Expert” in not working. It is asking for a password. Program Committee Kathy reported that they are currently working on speakers and times. She suggested that in the Spring we try to contact who we want for speakers for the up coming year. There would be less conflict with schedules. December Meeting Sean reported on his progress on planning the December meeting. The training topic will be identity theft. The date will be December 16th at the Sherwood Inn. The meeting will start with coffee at 9:00 am and lunch being served at 11:30 am. The cost for the meal is $21.00. After much discussion concerning defraying the cost with regional funds and charges for non NYSFAAA members it was voted that Region 3 would defray $6.00 of the cost. Therefore NYSFAAA Members will pay $15.00 and Non NYSFAAA Members will pay the full cost of $21.00. New Business There has been some problem getting the minutes posted. Nancy has posted all the correct dates to the NYSFAAA Calendar. Please check the dates as some have changed. What is on the Web is correct. Training Presentation “Is Your Campus FERPA Compliant?” Presented by Nancy Reynolds, ACS Education Campus Field Representative. Submitted by: Sharon Karwowski Executive Council Representative POSTED BY: Sharon Karwowski