Executive Council
Report to Region VI- June 2006 - Executive Council Retreat and Meeting
On the first day, Betsy Penrose led exercises to begin the creation of a Mission Statement as well as a review of the strategic goals of the association through an analysis of NYSFAAA’s strengths and weaknesses, and opportunities for growth. The mission statement will be the foundation for a new long-range plan.
Thursday June 15
The 2008
Conference Committee representatives, Bill Cheetham and John View,
recommended a change in location from the Turning Stone to the Adams Mark in
A motion was then made by Heather McDonnell that NYSAAA
enter into a multi-year contract with the Adams Mark. There was some discussion
at length about having a conference there two years in a row. It was decided
that Heather (Region 5) would look at another location, possibly The Prime in
Investment up-date
Rob Bell from Smith Barney reported on NYSFAAA’s investments. Our reserve and endowed scholarship funds have been doing well in the long term despite a downturn in recent weeks. We will continue our current strategy. We will consider increasing the size of the scholarships in the future. Rob emphasized that he needs to know when we plan to draw on the account
President’s Reported:
EASFAA Report –
Reminder the list serve notices are to be used for notifying of training, not for advertising.
Budget Committee met and proposed a budget to Exec Council. The budget did not include income for regional events, or regional event expenses. It is expected that these will wash each other out.
Membership has been strong for 2005-2006. The association has 1416 unduplicated members, over 1888 memberships in total. . Region VI has 486 members. We represent a large proportion of the members.
**It is requested that Regional Council people remind
the members to renew their membership for 2006-2007.
**Reminder to all that you need to specifically sign
up for the regional list serves. Tell
your colleagues.
Statewide Training
Regional Reports
Region 1 is sponsoring a pilot Admissions financial aid training in financial aid basics, professional judgment and needs analysis. They are expecting 115 participants. Expressed concern that Exec Council denied funding. Must first use regional treasury.
Region 2 Officers elections being redone; Support staff workshop attendance down;
Region 3 will be having a training with Steve Morgan. The Associates pay for their own lunch, and the members are paid for by the region.
Region 4 April meeting – Jim Vallee government relations; June 23 summer meeting
Region 5 has trained 18 members in financial literacy and they will provide training for the Housing ‘Development Council.
Jim Vallee spoke on government relations
June 23 summer meeting 1/2 day training by HESC on alternative loans
Region 7 Angela presented Sheryl Mihopulos report
Region 6 See my report on the regional news for detail
Region 8
New officers have been elected.
Development Committee – Katrina DelGrosso Sponsorship opportunities available on the web on June 21 and 22 for viewing and will open at 9 AM June 23 for selection.
-Regional Events will now be included as a separate option.
-When regional events are held utilizing sponsorship funds all sponsors for regional events must be recognized.
-The committee has been asked to come up with a report of their findings for the September meeting.
High School
Guidance Counselor Workshops – Pat Johnson
Government
Relations Committee – Jim Vallee
Watching for rest of reauthorization
Budget is squeezing through the House
Do we want to visit
Executive Session held. Region 6 report completed.
I expressed the concern of the regional officers with the email sent.
The proceedings were taken out of Executive Session.
Motion was made by
Sharon Karwowski Region 3, seconded by Maria Barlaam that the President Elect
Dave Canaski be censored based on the email that was
sent to Region 6 officers. Discussion followed. McDonnell requested a vote by
ballot. Motion approved.
Friday June 16
Dave Canaski requested to address the Council. The President Elect made a public apology to the association for his behavior in the email to region 6.
Motion: To impeach
the President Elect – made by Canaski/Dodds seconded. Call to question. Motion failed. (It would
have required a ¾ vote of council at two meetings.
Treasurer’s Report
Budget distributed. Revenue checks to regions being cut for end of year (6/30).
Important that she receive all 8 regional quarterly reports to turn over to auditor.
Proposed 2006-7 budget was reviewed without regional sponsorship and expenses. These should be a wash.
Motion: To approve
budget. McDonnell/Wright. Motion Approved.
2007 Conference New York City Sheraton Hotel
Jim Murphy from Baruch represented Region VI’s conference committee.
Discussed amount of profit expected. 20,000 in budget but could be more.
Dept. of Education representatives have been invited.
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Reviewed committee chairs:
Tri Chairs Jim Murphy, Clair Jacobi and Tony Olivero
Program Chairs Bill Mack and Christine Falzerano////////////////////////
Listed several other chairs.
Transportation:
It is difficult to drive into
For buses coming from other regions there will be an unloading fee.
2006 Conference –
**We should survey
the regions to determine who might use the bus.
College Goal
Sunday (Chair - Wayne Harewood) will be held Sunday February 12th.
**We need to reach
out and secure names of principals and Guidance Counselors in schools
identified in the list from HESC.
HESC Report – Mike Williams
With the new budget legislation HESC has to collect credits earned. This summer will pull together a group to discuss how to do it.
President Elect David Canaski reviewed his proposal for new committee reporting and structure. Base the committees and their reporting on their purpose.
Spoke about new application of $75 gift regulations for SUNY and CUNY to limit interaction with vendors to a cumulative $75 on a rolling year.
Revised Policy and
Procedure Manual:
David Canaski distributed a revised Policy and Procedure Manual on June 6th to support his proposed changes in the committee structure.
It was agreed that the general concept was sound. In order to allow Dave to go forward with his plans between now and November the Executive Council adopted the Policies and Procedures, as proposed, with the understanding that it is a living document and will be edited and revised over the next several months and prior to becoming effective in November. Angela voiced concern that a statement indicating the importance of diversity, i.e. geographic, ethnic and sector had been removed. Canaski indicated he will draft text for the fall meeting.
**The region VI council person voted against this because of the short time provided for review (i.e. one week). The last review took one year and was just finalized at the September 2005 meeting and revised at the April 2006 meetings. There are items that need further revision but there was no time to have those discussions. It was recommended that this review is to be the first thing on the agenda for the September meeting.
Statement of
Principles
David Canaski sent a draft revision of the statement of principles.
There were several suggested revisions and the discussion was postponed.
Next meeting:
Appendix A
Region VI Response to Change in Membership Policy
Proposal to Executive Council
from Region 6 based on discussion of new membership policy by members at
February 24th regional meeting
At the February meeting the
revisions to the membership policy were reviewed.
Region VI is in favor of NYSFAAA’s effort to manage the membership to include only
those professionals whose objectives and practices are in keeping with the
mission of NYSFAAA.
We understand the importance
of limiting memberships to those organizations and individuals whose business
practices are congruent with those of NYSFAAA.
We understand the importance
of members notifying NYSFAAA of a change of employment because of the need to
maintain accurate and efficient communications.
However for individuals who
have been in good standing within NYSFAAA, and
Ø
who have lost
their employment, and
Ø
who when
membership renewal is due have not yet secured another position,
Ø
and therefore do
not have an employer who has been approved as acceptable,
it is creating
another obstacle to preclude them from renewing their membership.
NYSFAAA is about training and
networking and keeping current in the field.
At this most difficult time when our members need their colleagues, they
would be precluded from renewing their membership. They would need to pay higher fees to attend
some functions or events without being able to join NYSFAAA. If they were still
unemployed by the conference they would need to pay the non-member fee which
generally includes membership but would not receive that membership. We request that the Executive Council review
this issue and provide for these individuals.
The membership requests other
avenues be considered such as a 3-6 month probationary period, etc.
Notes from February 24 meeting Executive council
Report:
Current members
New Membership policy adopted by Executive Council:
An
applicant whose employer is not on the approved list will provide a written
request for approval, explaining “how the employer’s values and actions are
consistent with those of NYSFAAA.
Approved
List: Membership is limited to individuals employed at post-secondary
educational institutions, retirees from those institutions, or employees of
other entities approved by the Council.
The Council approved all
current member lenders, agencies and servicers. All primary and secondary schools are also
automatically approved.
Members
must notify the membership Vice President of job changes.